Block Parent volunteers ... sharing their time, making a difference.

CBPA volunteer job description
please contact the office to discuss a position that works for you.

Board of directors:
Chairperson

• to administer and give direction to the program
• to liaise between the Board of Directors and the office staff
• to represent CBPA publicly during the term of office
• to work with the Treasurer to ensure the financial well-being of the Association
• to ensure that agendas are prepared for all meetings
• to chair all general and special meetings
• to provide co-signing authority on all cheques and contracts
• to liaise with the Alberta Block Parent Association and the Block Parent Program of Canada Inc.
• to prepare the annual report
• to prepare the Vice Chairperson to assume the duties and responsibilities of the Chairperson
• to work with the Executive Director to ensure the affairs of the Association are being handled adequately and responsibly
• to annually review the volunteer roster and to intervene as required
• to visit the office on a weekly basis to discuss administration of the porgram with the Executive Director and staff

Time required is between 4 and 20 hours per month, at least one hour per week working with staff in the office.
Term of office is a minimum of one year.

Secretary

Qualifications: Ability to work with computer and e-mail. Working knowledge and familiarity with Microsoft Word. Good command of written English. Ability to work independently and on an agreed upon schedule.

• To attend all general and Board Meetings and to record minutes
• To type up minutes on computer
• To work with Executive Director to format minutes
• To ensure that minutes are printed and mailed within 3 weeks of each meeting
• To ensure that minutes are filed in Minutes Book in the office
• To record all motions in a Motions Book

Time required: Sufficient time to complete the above duties. Could require up to 4 hours per month when meetings are scheduled.

Treasurer

Qualifications: Ability to work with computer and e-mail. Familiarity with "Quick Books" or availability to take immediate training. Working knowledge of banking procedures. Able to work independently and on an agreed upon schedule

• Obtain records of all financial transactions from office no less than every two weeks
• Enter all transactions into "Quick Books"
• Cross check with office computer at the end of each month
• Reconcile cheque book and computer records to bank statement monthly
• Prepare monthly and quarterly financial statements within 30 days of each month end
• Attend all Coordinator and Board Meetings or arrange for alternate to give financial report at each
• Assist Executive Director to prepare annual budget each December
• Prepare year's financial records to be delivered to accountant before the end of January each year
• Provide co-signing authority on cheques

Time required to perform the Treasurer's duties could vary between 6 and 10 hours per month depending on skill level.

Vice Chairperson

• to assist, support and communicate closely with the Chairperson
• to represent CBPA in the absence of the Chairperson
• to familiarize self with all aspects of the CBPA
• to provide co-signing authority on all cheques and contracts
• to ensure adequate notice of meetings is given to all members

Time required is approximately 10 hours per month.
Term of office is up to one year as Vice Chairperson followed by a minimum of one year as Chairperson.

Director

• To familiarize themselves with the Association
• To attend all general meetings and Board Meetings
• To fulfill at least two additional duties to ensure the Association functions as required, which include:
  • Coordination of Volunteer Appreciation Day at Imax Theatre
  • Chair Newsletter Committee
  • Volunteer recruitment
  • Coordinate Special Events: Spruce Meadows (3), Spring Home and Garden Show, others.

Time required: Would vary depending on duties. Term is a minimum of one year.

Community Coordinator

• to distribute new and replacement signs in your area (check with the office every 6 weeks).
• orientation/training of new Block Parents.
• maintain records of all Block Parents in your area (file cards, boxes and "streets book" are supplied) by contacting each Block Parent in your area by phone at least once a year to update records and discuss issues pertaining to the program.
• advertise Block Parent in your community, i.e. in the community newsletter, school newsletters or bulletins, public health offices, libraries, doctor's office etc.
• attend co-ordinator meetings (approximately 3 per year, excluding July, August and December). Attendance is required at a minimum of two meetings per year.
• assist with or give a presentation on Block Parent to each elementary school in your community. Kindergarten programs are to be done annually and the remaining grades to be done every other year. These programs are designed to teach school children about Block Parent and personal safety.
• to participate in at least one special or promotional event annually.

This may sound like a lot, but this is a complete description. Some months are busier than others, i.e. following school programs. July, August and December are slower months and we encourage our volunteers to take these months off. A time commitment of approximately 3-4 hours a month would be realistic.